14.1

Annual General Meeting

14.1.1

An annual general meeting of the Association must be held in accordance with the requirements of the Act and the ACNC Act and at such times and places as the Board may determine.

14.1.2

The ordinary business of the annual general meeting is:

(a)      to verify the minutes of the last annual general meeting and any special general meetings since the last annual general meeting;

(b)      to receive and consider the accounts, balance sheets and the reports of the Directors and of the auditors and any other documents required by law to be laid before the meeting;

(c)      to elect Directors in place of those retiring or ceasing to hold office; and

(d)      to transact any other business which under the Rules, the Act or the ACNC Act ought to be transacted at an annual general meeting

14.1.3

No business will be transacted at an annual general meeting other than:

(a)      the ordinary business referred to in Rule 14.1.2; and

(b)      any special business set out in the notice of meeting.

14.2

Special General Meetings

14.2.1

A general meeting of Members other than the annual general meeting is called a special general meeting.

14.2.2

The Board may convene a special general meeting.

14.2.3

The Board must convene a special general meeting if requested in writing by at least 25% of the total number of Members or 50% Directors entitled to vote or any other number prescribed under the Act.

14.2.4

The requisition for a special general meeting must state the objects of the meeting and must be signed by the Members or Directors making the requisition and be sent to the attention of the Secretary at the registered office and may consist of several documents in a like form, each signed by one or more of the Members making the requisition.

14.2.5

If the Board does not call a special general meeting within one month after the date on which the requisition is received under Rule 14.2.4, the Members or Directors making the requisition, or any of them, may convene a special general meeting to be held not later than three months after that date.

14.2.6

A special general meeting, convened by Members or Directors in pursuance of the Rules is to be convened in the same manner as nearly as possible as that in which those meetings are convened by the Board, provided that:

(a)      all reasonable expenses directly incurred by Members or Directors in convening the meeting must be refunded by the Association to the Members or Directors who incurred the expenses; and

(b)      notice of the meeting must be given to all of the Directors.

14.2.7

Special general meetings may only consider business of which notice has been given in accordance with Rule 14.3.

14.3

Notice of General Meetings

14.3.1

Subject to the provisions of the Act, and the Rules, not less than 21 clear days notice of a general meeting must be given in the manner provided in Rule 37 to the Members and to the auditors of the Association, specifying the place, day and hour of the meeting and the general nature of the business to be transacted, including the resolutions to be put to the Members.

14.3.2

The accidental omission to give notice of a general meeting to, or the non-receipt of any such notice by, any of the Members will not invalidate any resolution passed at any such meeting.

14.3.3

A Member desiring to bring any business before a general meeting may give notice of that business in writing to the Secretary, who must request the Board include legitimate business (as determined by the Board) in the notice calling the next general meeting after the receipt of the notice.

14.4.

Ballots

14.4.1

Subject to the provisions of the Act, whenever the Board thinks fit it may submit any question or resolution to the vote of all Members entitled to a vote at a general meeting of the Association by means of a ballot in such form and returnable in such manner as the Board decides, provided that notice of any ballot must be given to each Member in the manner provided in Rule 14.3.

14.4.2

A resolution approved by a majority or specific majority of the Members voting by such ballot has the same force and effect as such a resolution would have if carried by such a majority or specific majority at a duly constituted general meeting of the Association competent to pass such a resolution.

14.5

Use of Technology

General meetings may be held at more than one place, provided that the technology that is used enables each Member present at all places the meeting is held to clearly and simultaneously communicate with every other such Member.