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15.1 |
Quorum | |
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15.1.1 |
No business can be transacted at a general meeting unless a quorum is present at the commencement of business.
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15.1.2 |
The quorum for consideration of the business of a general meeting is the presence in person or by proxy of no fewer than 25 percent of Members entitled to vote. |
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15.2 |
Chairperson |
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The Chairperson, or in the Chairperson’s absence the Vice Chairperson, is entitled to act as chairperson of general meetings, but if no such Chairperson or Vice Chairperson has been appointed, or if at any meeting the Chairperson or Vice Chairperson is not present within 10 minutes after the time appointed for holding the meeting, or unwilling to act, the Directors present may choose one of their number to be chairperson of the meeting.
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15.3 |
Absence of quorum |
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If within half an hour from the time appointed for the meeting a quorum is not present, the meeting, if convened upon the requisition of Members, will be dissolved. In any other case it will stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the Board may determine. If at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the Members present (being not less than seven) will be a quorum. If seven Members are not present the meeting must be dissolved.
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15.4 |
Adjournment of meeting |
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The chairperson of a meeting may, with the consent of any meeting at which a quorum is present (and must if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business may be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting must be given as in the case of an original meeting. Save as aforesaid it will not be necessary to give any notice of an adjournment or the business to be transacted at an adjourned meeting. |
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15.5 |
Poll | |
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15.5.1 |
At any general meeting a resolution put to the vote of the meeting must be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of hands) demanded: (a) by the chairperson of the meeting; (b) by at least three Members present or by proxy; or (c) by any two Directors. |
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15.5.2 |
Unless a poll is so demanded a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously, or by a particular majority, or lost, and an entry to that effect in the book containing the minutes of the proceedings of the Association will be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution. The demand for a poll may be withdrawn. |
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15.6 |
Manner of taking poll |
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If a poll is duly demanded it must be taken in such a manner and either at once or after an interval or adjournment or otherwise as the chairperson directs, and the result of the poll will be the resolution of the meeting at which the poll was demanded but a poll demanded on the election of a chairperson or on a question of adjournment must be taken forthwith. |
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15.7 |
Casting vote by chairperson |
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In the case of an equality of votes whether on a show of hands or on a poll, the chairperson of the meeting at which the show of hands takes place or at which the poll is demanded will be entitled to a second or casting vote. |
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15.8 |
Voting | |
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15.8.1 |
Each Member who is eligible to vote has one vote |
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15.8.2 |
Each Member who has the right to vote may vote: (a) in person; (b) by the appointment of a single proxy, who will be entitled to vote on a show of hands as well as on a poll; or (c) by attorney. |
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15.8.3 |
A proxy or attorney: (a) need not be a Member, but cannot be an Employee; and (b) may be appointed for all, any number of, or for a particular meeting. |
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15.8.4 |
The decision of the chairperson of a meeting as to the validity of a proxy or power of attorney is final and conclusive. |
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15.8.5 |
Where a person present at a general meeting represents by proxy more than one Member, the following provisions apply to a vote taken on a show of hands: (a) if the person has been directed to vote in favour of or against a resolution, the person must vote once as directed, with the person’s vote being taken as having been cast for all the directing Members the person represents; and (b) if the person is to vote as they think fit, the person must vote once in the same manner for all Members, with the person’s vote being taken as having been cast for all the Members the person represents.
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15.8.6 |
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15.9 |
Qualification of voters |
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An objection may be raised to the qualification of a voter only at the meeting or adjourned meeting at which the vote objected to is given or tendered. Any such objection must be referred to the chairperson of the meeting, whose decision is final. A vote not disallowed pursuant to such an objection is valid for all purposes. |
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15.10 |
Proxies | |
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15.10.1 |
An appointment of a proxy is valid if it meets the requirements of the Act and the Rules. |
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15.10.2 |
The instrument appointing a proxy must be in writing signed by the Member or under the hand of an officer or attorney duly authorised. The instrument appointing a proxy must be lodged with the Secretary not less than 24 hours before the proxy purports to vote at any general meeting of the Association. The instrument appointing a proxy will be deemed to confer authority to demand or join in demanding a poll. A Member is entitled to instruct their proxy to vote in favour of or against any proposed resolutions. Unless otherwise instructed the proxy may vote as they think fit. |
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15.10.3 |
"To: Kyeema Support Services Inc. I …………………………………………………….....................……………..…….... of ………………………………………………………………………......................... being a member of Kyeema Support Services Inc (“Association”) hereby appoint ………………………………………………………….............................…………… of ……………………………………………………….........................……………… or failing them …………………………………….......................…………………... of …………………………………………………….........................………………… as my proxy to vote on my behalf at the general meeting of the Association to be held on the ............ day of ....................... and at any adjournment thereof. The proxy is hereby authorised to vote *in favour of/*against the following resolutions: Signed this ............ day of .............................. Note: In the event of the member desiring to vote for or against any resolution they must instruct their proxy accordingly. Unless otherwise instructed, the proxy may vote as they think fit. *Strike out whichever is not desired."
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15.10.4 |
Unless the Association has received written notice of the matter before the start or resumption of the meeting at which a proxy votes, a vote cast by the proxy will be valid even if, before the proxy votes: (a) the appointing Member dies; (b) the Member is mentally incapacitated; (c) the Member revokes the proxy’s appointment; or (d) the Member revokes the authority under which the proxy was appointed by a third party. |
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15.10.5 |
The appointment of a proxy or attorney is not revoked by the appointer attending the general meeting, but: (a) if the appointer votes on a resolution, the proxy or attorney is not entitled to vote, and must not vote, as the appointer’s proxy or attorney on that resolution; and (b) if the appointer otherwise takes part in the meeting in relation to a resolution the proxy or attorney must not take part in the meeting in relation to that resolution |