Governance > AGM Procedure
Authorised by Board of Management
Revised Date: 18 August 2022
The Annual General Meeting of contributors shall be held on such a day between the first day of July and the thirtieth day of November as shall be fixed by the Board, for the following purposes:
•to confirm the minutes of the previous annual general meeting and special meeting, if any, no discussion being permitted thereupon except as to their accuracy.
•to receive the report of the Board and audited statements of accounts for the year to the 30 June, preceding, in accordance with the provisions of the Associations Incorporation Reform Act 2012 (Vic);
•to elect members of the Board in place of those retiring;
•to elect an auditor or auditors for the ensuing year;
•for the transaction of any business of which at least seven (7) days notice has been given.
All annual general meetings of contributors shall be advertised by the Board Secretary at least 21 days before the day on which such meeting is to be held in the local newspaper circulating generally in the Glenelg Shire, or other manner which is accessible to all members and interested stakeholders
A quorum for consideration of the business at a general meeting is the presence in person or by proxy of no fewer than 25% of the members (Kyeema Rules 15.1.2). If a quorum does not assemble and proceed to business without one hour of the time fixed or the meeting no election shall be made nor shall any business be done at that meeting.
In such event, the meeting shall stand adjourned and there shall be another meeting at the same place and at the same time on the same day in the following week; and at this meeting any number of contributors exceeding even shall constitute a quorum.
See Rules of Kyeema Support Services Inc. in regards to retirement/election of Board Members.
A hardcopy of Rules of Kyeema Support Services Inc. is available from Kyeema upon request
Related Policies, Procedures and Documents:
GF-03 Member Application Form
GF-08 Auditor Nomination Form
GF-26 Preparation for AGM Checklist
KEF-50 Rules of Kyeema Support Services