Human Resources > Position Descriptions > Management & Administration > Finance Manager
Authorised by Human Resource Officer
Revised Date: 06 June 2022
Position: Finance Manager
Conditions: Annual salary by negotiation and as per conditions of the Kyeema Enterprise Agreement 2018
Leave loading will be paid for 4 weeks annual leave.
Hours of Work: 40hours a week with one flexible Rostered Day Off (RDO) per month
These hours are to be flexible and negotiated with the Chief Executive Officer including the option of some work from home and weekend work.
Responsible to: Chief Executive Officer
Key Responsibilities
• Maintain records and prepare reports on the finances of Kyeema.
• Administer all receipts and payments
• Administer fortnightly payroll payments and records for Kyeema staff and weekly payroll payments to supported employees, including Salary Packaging spreadsheets.
• Ensure that Kyeema financial transactions and records adhere to accounting regulations and the requirements of funding bodies
• Provide Financial Administrative support to the Kyeema Board of Management, CEO and Program Managers
• Liaise with contractors and suppliers on Kyeema related projects
• Liaise with CEO on issues relating to Kyeema finances
• Abide by the Occupational Health & Safety Regulations Act 2004 and legislative requirements
Child Safe Responsibilities
•Kyeema holds a policy of zero tolerance to racism and has expectations that staff and volunteers will act on incidents of racism
•Kyeema has systems to protect children from abuse, will take all allegations very seriously and will respond to them consistently in line with Kyeema’s policies and procedures
•Kyeema is committed to promoting cultural safety of Aboriginal children, cultural safety of children from culturally and/or linguistically diverse backgrounds and to providing a safe environment for children with a disability.
•Kyeema is committed to ensuring the acceptance and inclusion of participants' and workers' gender identities
Tasks
Finances
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Assist Program Managers and CEO in the preparation of annual budgets |
Annually |
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Record income and expenditure to budget allocations and prepare budget reports for Program Managers, CEO, Executive and Board of Management |
Monthly for Managers Quarterly for Board |
|
Prepare invoice for participants and relevant agencies |
Monthly |
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Prepare and pay accounts as authorised |
Monthly |
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Allocate expenses to cost centres |
Monthly |
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Maintain cash float and keep all relevant records, with the assistance of Admin staff |
Weekly |
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Prepare Business Activity Statements (BAS) |
Monthly |
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Conduct banking and prepare reconciliation statements |
Monthly |
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Prepare annual reports and funding acquittals |
Annually |
Payroll
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Input data and calculate pay levels for staff (approx. 85) and supported employees (approx 16) and complete salary packaging spreadsheet. |
Staff – fortnightly Supported Employees – Weekly |
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Pay salaries through electronic transfers. |
Fortnightly |
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Calculate and pay superannuation entitlements, WorkCover, PAYG tax |
Monthly |
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Calculate provisions for annual leave and long service leave for inclusion in financial reports. |
Quarterly |
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Prepare annual Payment Summaries |
Yearly |
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Attend meetings of the Management and Finance Committees |
Monthly |
General
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Monitor and update insurance policies for facilities, plant and equipment as required. Including rotation and updating of all vehicles in consultation with the CEO |
As required |
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In consultation with CEO, liaise with contractors and suppliers for Kyeema related projects. Including full liaison with cleaning contractors |
As required |
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Provide information to the Office Manager re: changes to be made to Assets Register |
As required |
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Provide training and support for Administration staff regarding cash float and receipting monies paid in person. |
As required |
Kyeema Support Services Inc. endeavours to provide the best service possible for people who have a disability. To do so we must remain flexible, and able to adapt to people’s changing needs. It is acknowledged that such flexibility may impact on the key task areas as listed above. It is the responsibility of both parties, Kyeema (represented by the CEO), and the Finance Manager to monitor any significant adjustments to the above as required.
Skills and Qualities required for position of Finance Manager
The following are a mix of qualities, skills and experience required for the position of Finance Manager
•Accounting qualifications
•Ability to relate to participants, families, staff and other key stakeholders of Kyeema
•Organisational skills
•Administrative and report writing skills
•Demonstrated ability to work in a team environment
Key Indicators
In consultation with CEO, key targets and other indicators will be adopted annually and reviews during annual performance appraisal.