Supported Employment > Windward Industries > Managers Operations Manual - Windward Industries
Authorised by Windward Manager
Revised Date: 23 May 2023
This procedure will help with the running of Windward Industries on a daily basis:
Daily Activities
|
Activity |
When by |
To whom |
|
Operational procedures |
As required or check priority contact list |
All staff |
|
Develop Daily Activities |
|
|
|
Training employees |
Ongoing |
All staff |
|
Evidence of Support Provided Form WIF-18 |
Ongoing |
Supervisor & Support staff |
Weekly Activities
|
Activity |
When by |
To whom |
|
Polsol |
Deliver to stores by delivery date. Ensure spare Polsol bags are available @ Trans Pacific for PA store delivery. Include work order number on every delivery docket and have it signed by store |
All staff |
|
Rag customer |
Keep in contact and deliver rags as requested. |
DM |
|
Record quantity of Racals in diary |
Record daily total in diary. |
Staff |
|
Employee Training documentation |
TA’s / Task training, INDEPENDENT FILES |
DM, Staff |
|
Employee Roll to Finance Manager |
Every Thursday by 09:30 hours |
Staff |
Fortnightly Activities
|
Activity |
When by |
Attended/organised by |
|
Employment Areas |
As required |
CEO / Employment Managers |
|
SWI”S/Hazard Assessments |
Flexible |
By DM |
|
Important: Marketing/selling rags |
Follow up with customers. |
DM |
|
Use resources available to you i.e. staff, PA stores |
Continue building customer base. |
Staff |
|
Staff timesheets |
Carelink+ |
DM |
|
Work Experience Programs |
As agreed with third party |
Supervisor, staff on duty |
Monthly Activities
|
Activity |
When by |
To whom |
|
ADE Meetings |
As scheduled |
CEO, Supervisor |
|
Employees OHS |
End of Month - as required |
|
|
Employees and OH&S Workshop Inspection Form WIF-25 |
As scheduled by staff |
Conducted by employees |
Generic Staff Roster
Supervisor: David Maclean, EFT 1
Support Worker: Eric Pearce (Monday - Tuesday AM)
Annual Leave Staff Roster:
As a general rule no extra staff hours are allocated when manager/staff is on annual leave fill i.e. one staff per working day.
Relief staff:
Pool of relief staff – Windward inducted at Portland Aluminium
Vehicle
Workshop use: As required
Managers use: Commuting only i.e. from residential address to work and vice versa
Refueling/fuel dockets: use BP card, receipts to Office Manager as soon as possible or by end of calendar months
|
Monthly Activity |
When by |
To whom by e-mail |
|
Portland Aluminium Production Hour |
First week of the following month |
Manager to Finance Manager |
|
BoM Report |
|
Manager, CEO |
|
Portland Aluminium KPI hours |
End of month |
OHS Rep: Electronically to Alcoa |
|
Contractor Tax Invoices |
After delivery completed |
Manager, Staff on duty. Send via Email |
|
PA Store Deliveries |
Once a month |
Organized by staff, delivered by employees |
|
Management |
As per meeting schedule |
Manager |
|
Kyeema OHS Meeting |
As per meeting schedule |
OHS Rep / Employee Rep |
|
OHS Windward Meeting |
Communicate as required – covering any relevant OPL (PA) Documents and Displayed in Crib Room |
Manager/OHS Rep, staff and all supported employees |
|
Workplace Inspection Checklist – SC / Windward / Woodbox / GF SF- 05 |
Once per season. File copy in Windward OHS folder |
OHS Rep, staff on duty OHS Rep to ensure a copy is filed in Kyeema OHS folder on due date as per Kyeema procedure |
Visitors
For visitors to access Portland Aluminium the following procedure is applicable: WI’s staff to collect site pass from administration reception. Fill in and get pass signed by a Portland Aluminium’s Manager. Deliver to Plant Protection. A visitor pass will be issued by PA’s Plant Protection staff after a Level 1 induction.
All visitors must be escorted to workshop and back to Admin by a Windward staff that has completed a PA Level 2 Induction. As visitors entering an industrial site, long sleeved tops and trousers and wearing steel capped boots are mandatory e.g. sandals or sneakers are not permissible to be worn on-site. Provide visitors with safety glasses, vest with reflective stripes and a hard hat at reception.
Related Policies, Procedures and Documents:
Evidence of Support Provided Form WIF-18
Employees and OH&S Workshop Inspection Form WIF-25
Workplace Inspection Checklist - SC Woodbox Windward Green Fingers SF-05