Governance > Terms of Reference > Operational Committees > Occupational Health & Safety Committee - Terms of Reference
Authorised by Chief Executive Officer
Revised Date: 21 October 2013
Goal
The Occupational Health & Safety (OH&S) Committee has been established as part of the goal of Kyeema Support Services Inc. (Kyeema) to achieve excellence in the area of occupational health and safety operations.
Objectives
The objectives of the Committee are to:
•Identify areas for improvement relating to all risks and hazards at each site
•Recommend the adoption of policies, procedures and protocols that will bring about improvements
•Ensure compliance with relevant disability acts and standards
•To promote occupational health and safety awareness and appropriate behavioural and cultural change of staff and people we support throughout Kyeema
Tasks
The tasks to be undertaken by the Committee are as follows
•Address all OH&S issues to make worksites safe.
•Identify training requirements
•Ensure all sites have equipment and procedures for use
•To have consistent Policy and Procedure requirements at each site.
•Ensure hazard checks and risk assessments take place as required at each site.
•Monitor the implementation of all agreed changes and ensure documentation of these changes and evidence of improvements, through an OH&S Register
•Ensure refresher OH&S training sessions for all staff in matters of OH&S occur annually
•To monitor and continuously improve university compliance with occupational health and safety legislation, standards, codes of practice, policies and procedures.
Membership
Membership of the Occupational, Health & Safety (OH&S) Committee will ideally comprise:
•Chief Executive Officer
•Seawinds Nursery staff representative and one supported employee
•Respite & Independent Living Programs representative and one person we support
•Day Programs representative and one person we support
•Windward Industries representative and one supported employee
OHS Representatives will hold office for a period of two years, however, may be re-elected.
To ensure continuity, elected members would normally be elected for a two-year term, with half the elected members retiring each year.
If a committee member leaves/resigns from the Committee then a replacement representative must be appointed from that Site.
Quorum of Members at Meetings
If there is a member from each site attending the meeting this will be determined as a quorum.
Frequency of Meetings
•Meetings are to be of one (1) hour duration.
•Meetings will be held quarterly (4 a year), unless a situation arises and then a special meeting will be called.
Progress Reports
Notes from each meeting to be distributed, within one week of the meeting to:
•Staff
•Management Team
•Participants/advocacy committee
•Board of Management
•Families and carers
Protocols of the Committee
At the first meeting of the Committee, members will determine the following:
•Chairperson
•Secretary of the Committee
•Format of agendas
•Timelines for distribution of agendas
•Format of meeting notes, distribution timelines and method