Participant Support Procedures > Participant transport & other reimbursement charges
Authorised by Chief Executive Officer
Revised Date: 3 Oct 2018
Transport
When participants have community access, recreational outings and trips for special events Kyeema needs to recover travel costs for fuel, wear and tear and eventual replacement of vehicles.
The NDIS does not cover travel in the hourly rate paid to Kyeema so to avoid running at a loss the organisation needs to charge for travel.
NDIS guidelines exist in relation to this subject and are subject to update. The most recent version can be sought from the National Disability Insurance Agency.
Where staff vehicles are used, Kyeema must charge 80 cents per kilometre, to cover the amount Kyeema must reimburse staff.
Where Kyeema vehicles are used, refer to the Kyeema reference document Participant transport costs for Kyeema services. This details the scale for charging over varying distances and has been created in an attempt to keep costs down for participants while still covering a contribution to vehicle wear and tear and replacement.
Other reimbursement charges
•Kyeema may at times charge for other expenses not covered by the NDIS. These may include out-of-pocket expenses such as entry fees to activities, or consumables such as food or specific activity costs. When charging for these costs Kyeema must be transparent as to how the amount was calculated.
•The NDIS does not pay for food or accommodation for anyone. This means participants are expected to pay for the food and accommodation costs of support staff when these expenses are incurred. This does not include the food consumed by staff during short term accommodation (STA) shifts as that is included in the NDIS payment for STA.
These reimbursement fees are separate from service hours and are not a co-contribution to disability support costs, which is not allowable under NDIS guidelines.
Forms:
Participant Transport Costs for Kyeema Services CCF-22