Human Resources >Timesheets
Authorised by Chief Executive Officer
Revised Date: 16 December 2022
All rostering and timesheets are recorded by Carelink electronic management system.
The printed version is from the payroll summary in Carelink reports (see instructions below) and although it is a summary of the full timesheet it is still commonly referred to as a timesheet.
It is the responsibility of the staff member to check the accuracy of their own recorded rostering for the payroll fortnight.
Print and place the signed timesheet in a Timesheet in-tray before 1:00pm pm the final Friday of the pay/Roster period. If staff are unable to print and sign the timesheet in person, they may call Kyeema on 03 5523 5999 or send a message to the on-call phone approving the timesheet prior to 1pm.
An in-tray can be found next to the Team Leader area printer. Team leaders will process timesheets fortnightly.
Pay/Roster periods are fortnightly, and timesheets are sent to staff members’ preferred email address on Wednesdays.
If timesheets are not lodged by 1pm on the final Friday of the pay/roster period, a reminder text may be sent to staff.
If alterations to the roster have taken place, please speak with the relevant Manager or Team Leader who will correct it and print it.
How to print a timesheet
1. Log into Carelink and ensure that all shifts on the timesheet you are planning to print have been approved. This is done by going into the worker’s roster and ticking the approval box on the Table View.
2. On Carelink’s Home page click on Reports at left of screen
3. Double-click Payroll then Summary
4. Complete the drop-down choices in Report Filters: Summary at right of screen. Under Employees:All choose Employee:All then the name of the worker.
5. Click Display Report icon at top of page to review for accuracy
6. Click Print icon at top left of Report screen to print