Finance > Purchasing Procedure
Authorised by Corporate Services Manager
Revised Date: 24 May 2024
Purchase Orders are generated in MYOB.
Any staff member may purchase items on Kyeema’s behalf after consultation with the appropriate manager. Staff are only allowed to make purchases that affect their area of responsibility. Purchase Orders can be issued by members of the Finance team and approved administration officers as directed by a Manager or their delegates.
Purchase Orders are required to be used for all purchases other than consumables. Consumables are such purchases as groceries from IGA, and fuel.
All receipts and tax invoices are to be handed immediately after the purchase to your Program Manager, Administration officer or the Finance Manager.
In the event a receipt is lost, a Lost Receipt Declaration is to be completed.
Authority to spend
Seawinds and Windward may purchase stock for resale up to the value of $5,000 without Chief Executive Officer approval.
Managers can approve purchases up to $5,000 for their department without Chief Executive Officer Approval.
The Chief Executive Officer is permitted to make/approve purchases up to the value of $100,000 before prior approval of the Board is required.
Managers with credit cards must provide the Finance Manager with a receipt or tax invoice for each purchase.
OH&S Considerations
When purchasing new plant and equipment be mindful of its purpose and whether it is safe and suitable for that purpose when used by, for, or around people with a disability.
Risk assessment should be carried out where possible prior to purchases on
•All plant, equipment and tools.
•All lifting equipment
Record Keeping
Delegations Register: K:\admin\corporate information Kyeema
Related Policies, Procedures and Documents:
Lost Receipt Declaration FF-07
Delegations Policy and Instrument of Delegation